With PlanWell Enterprise, all project documents are stored online including addendums and changes with the most current version of documents always available. View and place orders for documents online to be shipped to your office or project team members. Bidders can be notified via email or fax of new projects you list. Bidders can optionally order hard copy documents or download digital files online that they can pay for eliminating your printing and distribution time and expense. learn more   request a demo

With BidCaster, you can setup your own virtual projects online anytime and send out invitations and notifications via email or fax. One click easily sends your notifications simultaneously to all of your contacts in your address book. This fully automated system will track and report online all activity including when emails are received, opened, responses and more. learn more   request a demo

PlanWell Enterprise: Overview

PlanWell Enterprise is a powerful Web application that accomplishes four primary tasks:

Manages and tracks your project plans and specs - find any plan at the click of mouse (and never lose one again!)

Manages and tracks the users of your project plans and specs - know who got what and when

Allows users to order digital files, CD’s or hard copy prints and arrange their delivery – A/E Graphics does the project management and distribution

Compiles a historical record and archives your plans and specs as documents are added to the planroom - close the job and the archive is finished (no "after-the-fact" archive compilation)

Simply provide A/E Graphics with project plans and specs (electronically or in paper form), indicate how you would like them organized - by discipline, CSI code, historical issue, etc. - and who should have access to them. The content provider typically pays a document management fee for the use of the system, but other users of the system simply pay for their normal reprographic services like digital file downloads of plans and specs, hard copy partial or full set orders or CD’s…nothing more.

PlanWell Enterprise: Features

Depending on your needs as a provider of plans and specs or a recipient of the documents, managing or acquiring plans and specs is simple and easy:

• Order plan documents from your Web browser
• Set up delivery or distribution online
• View plans online in a variety of formats
• Organize project plans in public or private planrooms
• Access the "Most Current Set" in one click
• Maintain and organize historical issues of plans
• Planholders list tracks plan recipients and their orders
• Allow planroom access directly from an email
• Import names and contact information into the Address Book from popular desktop software
• Alert team members to document changes through notifications in the planroom or via email broadcasts
• Build custom packages of documents
• Define ordering permissions and procedures on a per user basis
• Easily search for documents and users
• Generate a variety of reports on users, sets and sheets for administrative tracking
• Broadcast email from the Address Book

PlanWell Enterprise: Security

• The data managed by the PlanWell system grows by gigabytes every day. And its not just any data: It's your data. It's information your company needs to operate effectively. It's intellectual property that - in some cases - is more important than the building itself.
• Data security is a responsibility we take very seriously. PlanWell's Data Center in Fremont, California, houses the primary communication and administration functions for the system. It also hosts security tools, software and equipment designed to scale with usage and protection needs.
• Databases of the documents are stored at A/E Graphics location and at the PlanWell Data Center. They are backed up daily in both places to removable media and stored off site. The locally hosted printable image files are also backed up regularly by A/E Graphics and stored offsite for safekeeping. Virtually any data loss can be restored quickly and easily.
• The Data Center hosts multiple T3 and T1 lines into and out of its facilities for maximum data throughput. A/E Graphics has a high-speed dedicated fiber connection to its office with up time over 99.97%. Automatic and redundant routing systems ensure that if the primary connection goes down, the system is immediately redirected to a redundant connection with no loss of service. Load balancing is handled through Storage Area Networks from our alliance partner, HP/Compaq, with nearly four terabytes of RAID server space and the latest Web farming and MS clustering technology. There is no single point of failure in the Data Center so you can rest assured that your information is in capable and responsible hands

PlanWell BidCaster: Your Online Invitation-to-Bid Solution

PlanWell BidCaster is one of the most convenient, easy-to-use online tools for facilitating the ITB (invitation-to-bid) process. It turns your Internet browser into a time-saving and hassle-free system for managing your bidding tasks. PlanWell BidCaster allows you to send hundreds of ITBs via email or fax, right from your computer. Plus bidders can preview plans and specs and indicate their interest in your projects, from a single bid invitation. It's the key to ensuring your ITBs are as complete as they can be.

Turn your Internet browser into a time-saving and hassle-free way to manage all of your bidding tasks, with PlanWell BidCaster.

• Lower your pre-construction costs.
• Dramatically reduce time and labor for you and your bidders.
• Be more competitive by receiving more bids.
• Bid on more projects.
• Track your bid responses easily and conveniently.

Assemble all project information once for all bidders and all broadcasts.

• Outsource document management and production - let your PlanWell® reprographer manage your plans and specs and let your bidders view and order plans online through PlanWell Enterprise.
• Broadcast all emails and faxes at once - no more standing around at the fax machine for hours or needing to make tons of phone calls.
• Track successful and failed invitations in real time - PlanWell BidCaster tells you when an email or fax wasn't received, so you can update contact information as it's needed (not when it's too late).
• Save your bidders time and effort - one email allows recipients to read the project description, view the plans, and respond to the invitation. With PlanWell BidCaster a sub contractor or supplier can decide whether or not to bid on your job in 30 minutes or less, without a trip to your office or the local planroom.

Bid better, faster, and more competitively with PlanWell BidCaster (SM).